Track Contributions

Getting started

To manage contributions, go to Dashboard > Registry > Contributions. This page shows every contribution guests have made to your registry products and funds.

Contribution metrics

At the top of the page you’ll see summary cards with key numbers:

• Total Received — the total amount from verified contributions.
• Pending Verification — the count and total amount of contributions waiting for your review.
• This Month — contributions received in the current month.

Viewing contributions by status

Contributions are organized into tabs so you can quickly find what you need:

• Pending — new contributions waiting for verification.
• Verified — contributions you’ve approved.
• Rejected — contributions you’ve declined.
• Reserved — products a guest has reserved to buy themselves.
• All — every contribution regardless of status.

Each contribution card shows the contributor name and phone number, amount, item or fund name, status, M-Pesa reference, message (if the guest left one), and date.

Verifying contributions

When a guest contributes, their entry appears in the Pending tab. To verify it:

1. Click on the contribution to open the detail view.
2. Confirm that the M-Pesa reference matches a real payment you’ve received.
3. Click Verify to approve it.
4. Optionally add a note for your own records.

Once verified, the contribution counts toward the product or fund’s progress and appears in your Total Received metric.

Rejecting contributions

If a contribution doesn’t match a real payment or looks incorrect:

1. Click on the contribution.
2. Click Reject.
3. Enter a rejection reason so you have a record of why it was declined.

Rejected contributions move to the Rejected tab and do not count toward item progress.

M-Pesa reference validation

Harusi Hub validates M-Pesa references to help catch errors:

• References must be 10 alphanumeric characters (the standard M-Pesa format).
• Duplicate references are flagged automatically — if someone submits the same reference twice, you’ll see a warning so you can avoid double-counting.

How guests contribute

From the guest’s side, the contribution flow is straightforward:

1. Guest visits your registry and picks an item or fund.
2. Guest enters their name, phone number, and contribution amount.
3. Guest makes the M-Pesa payment separately.
4. Guest enters their M-Pesa reference and an optional message.
5. The contribution appears in your Pending tab for verification.

Exporting contributions

To download a record of your contributions, click the Export CSV button at the top of the Contributions page. The export includes all verified contributions with the following columns:

• Contributor name
• Phone number
• Amount
• Item or fund name
• Date
• Message
• M-Pesa reference

This is useful for thank-you notes, financial records, or sharing with family.

Next steps

• Set Up Your Gift Registry — overview of your registry hub and settings.
• Add Products to Your Registry — add catalog or custom products.